 
 Conference Exhibitor Information and Registration
Don't miss the opportunity to exhibit at the 2003
International Conference on Volunteer Administration set for October 15-18
in Cincinnati, Ohio, USA. The theme for the conference is �Voyages: Full
Steam Ahead.�
Why should you promote your products
or services at this conference?
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You can reach a
targeted audience with high interest in
what you have to offer.
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You can meet potential customers face-to-face.
They can see firsthand the quality and features of your products or
service.
Plus they can ask questions and
get answers on the spot.
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You have the potential to reach even more
customers when
conference participants return home and talk
with their co-workers and colleagues.
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You can find out what needs or problems are on
the horizon that might be addressed
by new products and services.
And here�s what some exhibitors have
to say . . .
�The AVA conference gives us the opportunity to
meet volunteer leaders face to face at a nominal cost. If you think about
it, 800 directors with an average of 200 volunteers in each group could
lead to products for up 160,000 volunteers.�
� Rick Hyman;
VolunteerGifts.com, Boca Raton, Florida, USA.
�As a volunteer management software exhibitor, we
found that many key decision makers in the industry attend the AVA
conference. We, at Samaritan Technologies, were very pleased with the
return on our investment and the chance to participate in a quality
conference.�
� Cindy Ryan; Samaritan Technologies,
Salt Lake City, Utah, USA.
�The 2002 AVA conference was great. The event was
extremely well organized--the staff was friendly and eager to help me with
all my requests. The attendees came in droves to my booth. It was a
wonderful experience and profitable as well.�
� Gabriel Fiedler; An Open
Heart Co., Occidental, California, USA.
Conference Participants
Approximately 800 to
1,000 individuals are expected to attend this conference. Most
participants are from the United States and Canada, along with
representatives from at least 10 other countries. People who attend the
conference work in diverse settings such as museums, schools, hospitals,
parks, places of worship, libraries, government agencies and a variety of
non-profits. These individuals are responsible for recruiting, assigning, and recognizing volunteers who help the
organizations get the job done. Organizations vary in size and scope, from
international to the local level.
Location
The conference will be held in two adjacent
hotels: the Hyatt Regency Cincinnati and the Hilton Netherland Plaza,
which are connected by a covered walkway. The exhibit area will be
centrally located near rooms where workshops
will be held. The exact
location will be finalized shortly.
Promotion of the Exhibit Area
To draw participants to the
exhibit area there will be:
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Networking reception to kick off
the conference on Wednesday evening
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�Voyages Passport� which will encourage
conference participants to visit each booth. Exhibitors will
initial the passport. Conference participants who visit every
booth will be included in
a drawing for a prize.
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CyberCafe with a bank of computers
for internet access, in or
adjacent to the exhibit area
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Dessert
bar during an extended lunch
time (date to be announced)
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Comfortable seating area
for informal conversation and breaks
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Promotion of the exhibit area in pre-conference
materials, in the daily newsletter
at the conference, and during
special announcements at the conference.
Amenities
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Conference volunteer on duty in the exhibit area
at all times to answer questions or assist you with any
concerns.
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Overnight security to ensure the safety of your
equipment and
products.
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Electronic listing of conference
participants.
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Eligibility for the conference rates for lodging
in both
hotels.
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The city�s Tall Stacks Music, Art and
Heritage Festival will be going on during the same time as the conference. You
may want to make plans to attend the special activities or take a cruise!
For more information, visit www.tallstacks.com. A brochure is
included with this
mailing.
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Cincinnati also offers a variety
of shops, restaurants, entertainment, and historical attractions. To
learn more, visit www.cincyusa.com.
Promotional Tips
You may already have ideas about promotional activities to attract customers
to your booth. Based on experiences during past conferences, we�d like to
suggest a few simple ideas.
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Have a bowl of wrapped candy near a
product you want to highlight.
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Offer small give-away items such as magnets, pencils, sticky notes, or whatever
makes sense for your business.
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Have a free drawing at
your booth for a prize.
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Offer discounts to people who place
an order during the conference.
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Distribute discount coupons that are valid for a certain period
of time after the conference.
Please take a few minutes to look over
the following materials that provide all the details about exhibiting
at the 2003 International Conference on Volunteer Administration.
Exhibiting and
Marketing Options
Exhibitor
Registration Form (in PDF format)
Exhibitor Rules and
Regulations
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